Event Planner

Application Deadline

Your responsibilities will include;

• Work with Tunza Sports ‘Media and Communications’ Team
• Coordinate and direct the visioning, planning, and execution of a successful event
• Maintain and ensure effective scheduling and work plans
• Develop detailed program timelines such thing as sponsorship, production time, participant/speaker notice, event agenda, and event location
• Develop and maintain resources requirements and cost estimates and projections
• Coordinate venue selection, negotiations, food & beverage selections
• Organize event programming, including the work of committees
• Organize asset logistics and travel schedules in coordination with events
• Develop sponsorship/advertising/funding opportunities and solicit sponsors/advertisers
• Ensure event sponsorship obligations are fulfilled
• Identify potential event risks and design strategies to mitigate or avoid them
• Assign duties and responsibilities and coordinate the work of staff
• Assist with the on-site execution of experiential events
• Ensure that appropriate policies and procedures of local authority are observed
• Follow all the organization safety guidelines/procedures and ethics requirements
• Maintain successful events and promotions, financial goals, community impact, and public awareness
• Bring new and fresh concepts forward that align with the mission of the Academy
• Recruit and maintain a strong working relationship with volunteers and vendors
• Develop production of all event and promotion materials for each event
• Positively interact with the general public to establish good brand relationships
• Organize and provide engaging activities for spectators and customers
• Work closely with support services, sales, and event venue staff
• Interact with guests and maintain a professional appearance
• Report all customer feedback to Management
• Provide support for other team members as needed
• Monitor program activities and assists participants as needed
• Assist in maintaining Tunza Sports contact databases for both volunteers and event/promotion participants
• Ensure post event communications/thank you to event sponsors, partners, and participants
• Create recaps of programs, to develop on improvements for future work

Requirements

• Bachelor’s degree in Business, Marketing, Management, or Public Relations
• Certified Special Events professional certification a huge plus
• Three (3) years’ experience in event planning, scheduling, and management.
• Proven organizational skills required
• Strong written and verbal communication skills
• Skill in negotiation with venues and vendors
• Superb organizational, self-management, and problem-solving skills
• Commitment to responsive, honest feedback and coaching for professional growth
• Excellent planning, and implementation and time management skills
• High proficiency in Microsoft Office and Google Suite
• Strong interpersonal skills
• Demonstrated knowledge of planning, production and management of large, small, high profile, and less-formal events
• Ability to to analyze, evaluate, and negotiate details reflective of a successful event
• Positive attitude, proven ability to work successfully with diverse populations
• Ability to sustain communication with diverse groups, anticipate problems, reconcile conflicts while maintaining integrity
• Ability to analyze problems, evaluate alternatives and recommend effective solutions
• Ability to process information in a logical manner and to assess validity
• Proficiency in standard office computer programs and MS Office Suite
• Demonstrated ability to be creative, energetic; proactive
• Demonstrated ability to be collaborative, and approachable with a strong work ethic
• Assist Coaches in creating content to promote event day information for social media

You might be a good fit if you,

• Are social and love to connect with other people
• Are a creative thinker and quick in decision making
• Have contagious enthusiasm and distinctive professionalism
• Are meticulous in your work, self-disciplined and self-motivated
• Continuously seek new opportunities to add value and grow
• Demonstrate levels of perfect execution, courtesy, obedience, truthfulness, fortitude, and temperance
• Are ambitious and desire to grow as a professional
• Are detail-oriented team player willing to work together in a collaborative manner
• Can remain calm providing solutions in high-stress situations
• Can multi-task and balance ambiguity in a new environment
• Can work productively in an unstructured environment with frequent interruptions
• Can adapt and juggle multiple projects while meeting deadlines
• Have experience working in events and/or facilities setting
• Can exercise sound judgment and discretion
• Can multi-task in a fast-paced environment
• Hold a valid Driver’s License

Key details

• This position CANNOT be combined with another position
• Location: Varied -Event -Site
• Compensation: Expenses
• Work schedule: As needed
• Duration: 1 Year
• Minimum age required: 24 years